InstantNotes – Information Management Software for Everybody

InstantNotes is a notetaking and information management software which uses local plain-text file as notes.
The application helps managing local text files in folders, automatically extracts all #hashtags, hover-displays linked infos from the text and auto-syncs via Dropbox.
InstantNotes features lightning fast full-text search with advanced search logics like AND/OR/Exact. Files can be searched for plaintext, #hashtags, folders, note-titles.
Notes can be displayed in pop-up windows which can be saved in popup-groups for better research on your topics. Extended functions are image support, wiki-links, anchor-links, web-links and even files can be linked into a textfile and can be accessed with just one click on the link.

Got a lot of plaintext files floating around on your computer? You use a mobile app which uses text files via dropbox? Want your text notes synced to other desktops or mobile?

Manage them with InstantNotes, your new text-notes information headquarter.


plain-text file management
File-Sync via Dropbox
plain-text editor
Lightning Fast Full-Text Search
Search with #Hashtags, Note-Groups, Quicklist
Clickable inline-links (http, files, wiki, anchors)
Popup Note-Groups
NEW: Image support

Complete feature List below.

Watch the Introduction Tutorial

The Idea – The Solution!

Many productive and creative people have a problem in common – they are chaotic.

InstantNotes is an application that can not cure this behaviour, but it can at least help manage your personal text notes. Written stuff saved in plain-text files, floating around on your computers and are lost otherwise.

InstantNotes stores them in one place, sorted in folders and tagged with #hashtags all in one base folder.

How? Find out below!

Evernote alternative

InstantNotes for poems

Information Management Software

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Google Keep alternative

InstantNotes for R&D

plain text note taking

InstantNotes Popups

With so many highly sophisticated notes/journey/jotter applications out there it was still hard to find an application (and corresponding mobile app) which suits the requirements for taking plain-text notes and managing them. Read: FINDING THEM FAST!

Who uses InstantNotes?

Everybody. Everybody who takes text notes. Everybody who has a lot of text notes. Everybody who wants the notes on the local machine with the option to sync it to the cloud.

Examples uses for InstantNotes:

Student Notes, Book Notes, Jokes Collections, Medical Notes, Personal Notes, Personal Diary, Work Notes, Shoping Lists, Computer Settings, TV Settings, Health Infos, Nutrition Infos, Cooking Recipes, quotes from books, quotes from people, jokes, short stories, as personal diary, as project diary, for remembering terms, for motivational text sniplets, personal top 10 lists, as more specific contact- or client book, for notes about projects or clients, all kinds of trivia, for technical information, to remember settings for devices like TVs, or program settings, travel information, travel diary, tips & tricks, lifehacker informations, gift ideas, health information, receipts, coctail receipts, wishlists, all kind of statistics, etc. etc. etc.

The list could go on forever, basically InstantNotes can be used for any kind of text information. Just put all of your plaintext (.txt) files in it’s base folder and you will find your information.

Expanded Features enhances your plain-text note files. All sorts of links are clickable: web-links, web-image-links. Even file links can be added and when clicked, the file is opened with it’s associated application. Link notes together with Wiki-Links so you can jump from note to note with a single click. Mouse-over functions: Images are shown in a popup if the mouse hovers over an web-image link or an local file image link. It’s like magic!

Notes Management Functionality

See InstantNotes as a text-editor with enhanced file manangement and text-search on stereoids. The main focus of the app is to find your infos in your text files fast in multiple ways to make it convenient for you to work with your text-note collection.
You can create, write, save and delete notes and folders, like a usual file-manager would do.

information manager

The search function is the heart of InstantNotes. You type your search term in the search input box and the application instantly start searching for the text and displays matching results in the result listview. You can search for simple text or use #hashtags you prevously used in your notes.

text file management

The results in the list show the first few characters matching your search-terms. Doubleclicking an entry shows the note and can now be edited. When there is only one result, the resulting note is instantly opened without the need to click it, just by typing your search words in the input field – even without the need to press enter!

text notizen manager

Notes can be search via #hashtags and groups of popup notes can be defined for quick acces of most used text-file notes.

text file management text journal application


InstantNotes has a very small memory footprint but is very fast searching hundreds of notes in a fraction of a second. The application and the text-notes files can be located everywhere – on a Harddisk or USB Drive (as portable app), even on a network drive. Although it is recommended that the base folder containing the notes-files should be located on a fast local harddrive or SDD for best search performance.

Data Synchronization

The base folder defined in InstantNotes containing all the plaintext files is generally on your desktop computer, on a local harddisk. But the folder can also be on a network drive, a network path.
You can synchronize your files with your favorite file-sync tools like Dropbox and InstantNotes automatically checks for file changes if “AutoSync” is enabled via InstantNotes settings.
If you use the app Notes for Android and have Dropbox installed on your desktop, InstantNotes finds the folder with the note files and sets it as the base-folder and activates synchronization.
While InstantNotes can be used offline, Dropbox or any other file synchronization service can be used to synchronize the notes. InstantNotes check for file changes when synchronization is enabled via the app’s s settings.

Download free plaintext Notes Management software

The Status bar at the bottom of the application windows displays currently used Notes-RAM, the creation- and modification-dates from the note and the currenty shown folder called “Notebook”.

The Companion

A Desktop application is only as good as it’s mobile counterpart. After searching and testing note taking apps for mobile and for the desktop for a long time I found “Notes for Android” as the perfect mobile app for plain-text-notes management. It seems so perfect that I just built my desktop app InstantNotes for it. It has nearly the same functions set and I added a few usefull informational convenience features to make it even more usefull as a productivity app.

  Notepad (by Dmitry Nazarov) available on GooglePlay
INFO: You need a sync app like FolderSync to sync the files to the desktop.

InstantNotes for Everybody

What worth are your notes if you’re unable to find them, when you have to click a thousand times until a note is open.
If you need your informations, you need them instantly. Nobody can remember everything, but you have to know where to search – and how to search.

  InstantNotes is here to help, to manage your thoughts, the simpliest and fastest way possible.

If you have any feature request, please feel free and write them in the comments or leave me a mail at, or take a look at our trello support board – maybe it’s a feature which is already in the pipeline. To send ideas to the trello board use this email address.

InstantNotes Features


  • File manager for plaintext (.txt) notes-files
  • Text Note Files can be in unlimited number of folders and subfolders (Notebooks) within the defined Base-Folder (Base folder can be changed to any folder)
  • Unlimited Text Note Files (Full Version)
  • InstantNotes supports #hashtags for notes
  • InstantNotes collects all #hashtags from all notes and lists them in the Tag-Panel
  • Instant search results (finds text from notes while typing in search field)
  • Instant single display note (instant-searched note is displayed immediately if the only search result)
  • #hashtags can be clicked (even in plain-text editor)
  • #hashtag search: click on any #hashtag so search other notes with same #hashtag
  • type /foldername in Main-Search-Field automatically jumps to first folder with matching name
  • type #hashtag in Main-Search-Field automatically lists all files with matching #hashtag in it
  • Quick access #hashtag panel
  • UTF-8 Support
  • Auto generates filename for new notes from words of first line in note
  • Quick access Notebooks (folders) panel
  • Full-text search
  • Search Logics: Phrase, AND, OR
  • Simple text note editor
  • Search text in editor
  • History-List of last 25 viewed notes
  • Portable Windows app (no installation needed)
  • Clean and modern interface for fast interaction
  • Shortcut keys for all functions – use InstantNotes without mouse
  • Text Note Files are stored on local drive (or in Dropbox folder for auto-syncing)


  • Supported Sync Services and Apps: Dropbox, Google Drive, AllwaySync, FreeFileSync, and more
  • Automatic file- and folder changes check for use with Sync-Services
  • Syncs Note-File-MetaData like creation-date and hidden state


  • Popup (sticky) notes
  • Popup Note Groups with fast single click access
  • Clickable HTML-links in Note Editor (links open in default browser)
  • Clickable Wiki-links to other Text Notes (jumps to linked note-file)
  • Clickable File-links in Text Notes (opens files with associated aplication)
  • IMAGES: Show images via popup on mouseover from http links & file-links
  • IMAGES: Show single inline image with same name as note
  • IMAGES: Add image via Drag & Drop
  • NEW: Clickable Footnote Quickjump links within text-files via [link] {destination} anchors for faster navigation
  • NEW: Image Support via http:// links and file:[ ] special links (opens files with associated application)
  • NEW: Mouse Hover Popup Images for web-link images and local images via file:[ ]
  • NEW: Text Obfuscation via ROT13
  • Auto Insert current Date in new note file
  • Auto Wiki-Link generation


  • Multiple Base Folders
  • More Editor Functions like Search & Replace
  • Markup language support (Bold, Italic, Unterline, Bullet Lists, …
  • Even more convenience features to manage your text-files and find your infos quickly !
  • File encryption
  • Import Notes from other applications like Evernote, Google Keep and more
  For a list of application changes check out the VERSION CHANGES HISTORY
  Missing some features or found a bug? Leave us a note!


Get InstantNotes from our WebShop below

  Don’t forget to check our Newsletter for special discounts.


TRY BEFORE BUY – Download 30-day Trial Version

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Installation & Usage

  • Extract the ZIP file to any place you want (preferable to “Program Files” on C:), but a USB stick for portable use is also ok
  • Start the InstantNotes application
  • If InstantNotes finds a Dropbox installation it tries to find the notes folder from the Android App “Notes for Android” and uses it as base folder.
  • If you don’t use a app like “Notes for Android”, InstantNotes can still use Dropbox to automatically sync notes

System Requirements

  • WinXP or higher (Win7, Win10) x86 (32bit) / x64 (64bit)
  • minimum 512MB free RAM
  • minimum 512MB free SSD or HDD space
  • minumum resolution 1024×768

  Please report bugs and ideas for features to

MacOS Version

  InstantNotes can be run on any Intel-based Mac via WineBottler!